ALL ACC forms have been updated and that the January 1, 2022 versions the ones REQUIRED FOR ANY APPLICATION DATED OR RECEIVED AT GREENACRE PROPERTIES ON JANUARY 1ST OR LATER. Outdated versions of Applications or other ACC forms will be returned to the applicant.
The Architectural Control Committee (ACC) often receives applications that are incomplete, illegible, or confusing. In many instances, the Committee is left to interpret from attachments or supporting documents what the actual work to be done is. To assist homeowners in the application process, below are listed some common errors found when submitting applications.
1. Using outdated applications.
Please use the latest application dated January 1, 2022 found on the community website, HERE. All prior versions are null and void. Currently, items that require survey/plats in an ACC Application are things such as fencing, pools, and landscaping, etc. Starting January 1, 2022, any work that is on the ground, such as: driveways, pathways, sidewalks, pavers, landscaping, HVAC & generator pads, outside water softeners, tree removal/planting, fencing, lanais, decking, balconies, pools, playground equipment and the like, will require a survey/plat depicting a neat, clear, accurate-to-scale location/representation of the desired item’s footprint or dimensions.
2. Applications are illegible
, i.e., the handwriting can’t be read. It’s best to print everything on the application, except for the signature of course.
3. Applications aren’t properly scanned
making them difficult to read. Please scan your application and any required documents at 100% size if possible, and dark enough to read. You may need to increase the darkness and scanning resolution levels (for example, 300 or 400 dpi vs. the standard 200 dpi). If the application requires color images – to illustrate roof tile and house paint colors for example – scan the supporting documents in color. Scan all documents as one “PDF” file, not a separate “PDF” for each page. If you can’t read it, we can’t read it.
4. Missing or unnecessary attachments.
Attach the required supporting documents both to inform and assist the ACC in making a decision. Some homeowners omit for example, a survey-plat when they want to install a fence or pool. Some homeowners believe that the more stuff they attach to the application, the better the chance it has of approval. Please submit what’s on the “Homeowner’s Checklist for Completing Architectural Control Applications” dated January 1, 2022. All prior versions are null and void. Superfluous or unnecessary documentation serves only to confuse or muddy the intent of what you want to get done.
5. No work description is listed in the section provided for it.
DESCRIPTION OF WORK APPLIED FOR (attach blank page if more room is needed): ______________________________________________________________________________
Some homeowners write in this section words to the effect, “See attachments” or “See attached documents.” Don’t make the ACC guess. Tell them exactly what you want to get done. In this section, write simply and concisely what work you want done. Use an extra blank page if you need more room to explain certain peculiar circumstances. Some examples:
– “Paint house exterior”
– “Replace roof” or “Repair leaky roof”
– “Install new pool” or “Replace old pool with new one”
– “Expand lanai”
– “Install new fencing” or “Replace fencing”
– “Install new generator”
6. “Who will perform the work?” is omitted
in the section provided for it. Here, list the company who will do the work. If you or a friend are doing it, please so state.
WORK WILL BE PERFORMED BY (company name/self): _____________________________
7. No paint scheme number listed.
Please annotate the scheme number you want to paint your house on the “House Painting Supplement” dated January 1, 2022. All prior versions are null and void. Paint samples/swatches aren’t necessary if you list the scheme number.
8. Mixing and matching paint schemes.
There are now 62 exterior paint color “schemes,” enough to please anybody. Please do not request colors from different schemes.
9. Taking applications to the Clubhouse.
Scan applications as mentioned above and email them to Greenacre Properties. You may also mail a hard copy if you desire.
10. Contact phone number is illegible or hard to reach.
Please annotate the best telephone number (and times) to reach you. The Committee may need to call you for a clarification.
11. Requesting work that isn’t permitted.
Before you begin an application, please familiarize yourself with your particular community’s “Architectural Control Guidelines” and/or the “Fence and Hedge Guidelines” updated in 2018. Both documents can be found on the Community website. It may save you a lot of time. Questions about desired work can always be directed to the ACC.
12. Fence applications missing front setback distances.
Too many fence applications are missing clearly delineated front setback distances. These are the most important measurements when planning to install a fence, particularly when planning for gates on the side(s) of a house.
Per the 2018 Fence and Hedge Guidelines, page 2: Front setbacks shall be a minimum of 35’ from the front property line or 10’ behind the closest point of the house to the street, whichever is further.”